IJAES Privacy Policy

Data controller

The IJAES platform administers data processed through ijaes.eu for academic, editorial, administrative, technical and user communication purposes.

Legal basis

Data is processed for the performance of the relationship between user and platform, for editorial and administrative obligations, for the legitimate interest of protecting the platform and, where applicable, based on user consent.

Personal data collected

• identification data: name, academic title, institutional affiliation
• contact data: email address, phone number and contact form information
• academic data: ORCID, scientific field, abstract, keywords and publication metadata
• uploaded files: manuscripts, covers, documents, profile images or other materials submitted by the user
• authentication and activity data: account, role, status, IP, technical logs and administrative actions
• payment data: transaction status, amount, currency, payment type and processor identifiers

Purposes of processing

• creating and managing user accounts
• receiving, verifying and publishing academic works
• managing the editorial process, revisions and publication statuses
• displaying the public author profile and publication metadata
• processing payments and access to publications
• generating electronic publication certificates
• ensuring platform security, preventing abuse and keeping technical logs
• communicating with users regarding accounts, works, payments or submitted requests

Publicly displayed data

For published works, certain data may become public: author name, academic title, affiliation, ORCID, work title, abstract, keywords, domain, publication type, cover and editorial metadata.

Payments and external processors

Payments may be processed through external payment services. IJAES may store payment status, amount, currency and transaction identifiers, but does not store full bank card data.

Data storage

Data is kept as long as necessary for account administration, work publication, academic archive preservation, legal obligations, request handling and protection of platform rights.

Data security

• access to administrative areas is restricted
• passwords are managed through application security mechanisms
• files and data are protected through server access permissions
• technical logs are used for diagnostics, security and audit
• the platform applies reasonable measures to prevent unauthorized access

User rights

• right of access to personal data
• right to rectify inaccurate data
• right to deletion, within editorial and legal limits
• right to restrict processing
• right to object, where applicable
• right to portability, where technically and legally applicable
• right to submit a request through the contact page

Cookies

The platform uses cookies for language, session, authentication, security and normal website operation. Further details are available in the cookie policy.

Third-party services

The platform may use third-party services for payments, security, hosting, email or technical functions. These services may process data only to the extent necessary to provide the respective function.

Policy updates

IJAES may update this policy to reflect technical, editorial, operational or legal changes. The version published on the website is the applicable version.